General Committee Terms of Reference

Purpose:

  • To act and make decisions on all matters delegated to it by the Governing Board.
  • To assist the decision making of Governing Board by providing more detailed consideration and recommendations on matters.

 

Membership:

  • The committee’s quorum is 3 Governors.
  • The committee may invite attendance at its meetings from any persons, to assist or advise on a particular matter.
  • Any Governor may attend meetings of any of the committees but are not part of the quorum unless they have been asked to represent an absent committee member.
  • Only attendees who are members of the committee or who represent a member of the committee may vote.
  • Where necessary, the elected Chair of the committee may have the casting vote.
  • A governor may ask another governor to attend a committee meeting on their behalf in order that meetings are quorate.

 

Chairing:

  • The Chair will be elected annually at the first meeting of the new academic year.
  • No Governor employed at the academy can act as committee Chair.
  • If the Chair is absent at the meeting the committee will elect a temporary replacement from the Governors present.
  • The Governing Board may remove the Chair of a committee from office at any time.

 

Meeting Frequency:

  • The committee will meet once every half term.

 

Record of Meetings:

  • Committee members are entitled to 7 days notice of a meeting and to receive an agenda.
  • Draft minutes of all committee meetings will be available on the Governor website as soon as possible after the meeting date.
  • Minutes must be signed by the Chair after approval at the next meeting of the committee.

 

Reporting Mechanism:

  • The Chair will report back at every full Governors meeting.

 

Authority:

  • The committee has ‘selected’ delegated powers. The full Governing Board retains final authority for:
    • Agreeing polices/decisions for which the academy has a statutory responsibility.
    • Decisions with a financial implication of above £5,000
    • Decisions that could have a negative impact on the reputation of the academy.
    • Agreeing the academy’s values and brand guidelines.
    • Decisions that would negatively impact the school ethos.